Delegation Skill Practice Exercise
Time Management exercise : Delegation Skill practice exercise
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Time Management Exercise: Delegation Skill Practice
Congratulations! You finally got the assistant you always wanted. To start off this delegation exercise, tell participants to imagine that finally, management realized how hard they’re working and decided to appoint a personal assistant. It’s great news—but now they must start delegating some of their work.
Overview
This fun yet practical exercise gives participants a chance to practice effective delegation in a safe setting. It’s great for leadership, time management, and team-building sessions.
Tools/Items Required
- Printed or displayed Delegation Observer Worksheet (included below)
Setup
- Ask each participant to think of one task they dislike most in their actual job—they’ll get to delegate it.
- Divide participants into groups of three.
- Each person takes one role: Delegator, Employee, Observer.
Instructions
- Round 1: Delegator explains the task (2 minutes)
- Practice Delegation: Delegator delegates the task to the “Employee” (8 minutes)
- Observer Feedback: Observer provides structured feedback using the worksheet (5 minutes)
- Switch roles and repeat until all three participants have had a turn in each role
Delegation Observer Worksheet
Observer Notes:
- Did the delegator explain the task clearly?
- Was the reason for delegation explained?
- Did the delegator clarify deadlines or timelines?
- Were expectations of performance clearly communicated?
- Did the delegator check for understanding?
- Was support or guidance offered if needed?
- General feedback or comments:
Related Training Material Package: Time Management Training Package
Delegation observer worksheet
Did the delegator explain the importance of the task? Comments :
| Yes | No |
Did the delegator explain how to do the task? Comments :
| Yes | No |
Did the delegator present the expected results in a SMART goal? Comments :
| Yes | No |
Did the delegator give the employee the authority to do the task? Comments:
| Yes | No |
Did the delegator set a deadline and checkpoints? Comments: | Yes | No |
Did the delegator ask the employee to summarize the task? Comments: | Yes | No |
Did the delegator encourage the employee to ask questions? Comments:
| Yes | No |
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