Time Management exercise : Delegation Skill practice exercise

Overview 

Congratulations! You finally got the assistant you always wanted. To start off this delegation exercise tell participants to imagine that finally management in your company realized how hard you are working and decided to appoint an assistant for you, It's great news for you but it means you have to start delegating some of your work.

 

Tools/Items required 

Delegation Observer worksheet (Please see below)

 

Setup 

Ask each participant to think of the one task they hate the most in their actual day to day jobs because finally they will get the chance to delegate this task to their newly appointed personal assistant.

- Work in groups of three to practice delegating.
- Three different roles
- Delegator
- Employee
- Observer

 

 Note : the observer will use the observer sheet below to give feedback at the end of the exercise

 Each round:
 Delegator explains situation (2 minutes)
 Practice delegation (8 minutes)
 Observer feedback (5 minutes)
 Three rounds:
 Each person changes role in each round.

For more about proper delegation steps, click here.

Round 1   Round 2
Round 1   Round 2

 

Round 3

Round 3

 

 

Delegation observer worksheet

 

Did the delegator explain the importance of the task?

Comments :

 

Yes No

Did the delegator explain how to do the task?

Comments :

 

Yes No

Did the delegator present the expected results in a SMART goal?

Comments :

 

Yes No

Did the delegator give the employee the authority to do the task?

Comments:

 

Yes No

Did the delegator set a deadline and checkpoints?

Comments:

Yes No

Did the delegator ask the employee to summarize the task?

Comments:

Yes No

Did the delegator encourage the employee to ask questions?

Comments:

 

Yes No